Bolton Council estates, facilities and asset management
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Summary
A sustainable future for Bolton
Through a strategic partnership between Clear Futures and Bolton Council, Robertson provides a combination of property and asset management services, planned facilities management and small works.
Over a 5-year relationship our FM, estates and asset management, and construction teams have transformed roperty services in Bolton, ensuring compliance has been achieved within a model that delivers best use of their assets.
Our work helped the Council and its partners to develop an estates strategy that supported and enhanced the 2030 vision for Bolton.
1,400+
service lines
317
sites
37
priority buildings
A partnership that began with strategic support
In 2019, the council sought advice to develop a three-phase approach for the complete transformation of their Corporate Property Services function. This approach covered three work streams including Project, Estates, and Facilities Management services.
Initial services were quickly procured through Bloom, which allowed Robertson to execute a 100-day development plan, providing the base position to map and agree the nature of the transformation and shape a new strategic long-term delivery model for the Council's Corporate Property Services.
Robertson worked with the Council to establish best practice processes and ongoing stability by:
- auditing supply chain capability and key service risk areas;
- identifying 36 priority properties – 62% of the total floor area occupied by the Council;
- recommending a bespoke Business Continuity Plan;
- conducting asset and condition surveys for priority buildings;
- capturing full asset data;
- identifying and reporting invest-to-save opportunities;
- managing a fully compliant 'Meet the Buyer day' with 30 local suppliers;
- identifying all statutory compliance issues within 90 days and establishing clear governance principles;
- training council staff and devising a 24/7 helpdesk strategy with real-time web-based reporting;
- devising an interface for compliance including checks and ongoing audits;
- formulating a comprehensive PPM schedule, reducing reactive costs.
Facilities management for 250 buildings
Following the 100-day plan, Robertson Facilities Management entered into an initial three-year agreement to maintain and improve the 250 buildings in the Council's corporate and school estates. This partnership was later extended for a further two years, as we worked to ensure compliance across the estate, improving its condition, reducing running costs, optimising carbon footprint and implementing improvements in the services and projects delivered by the Council.
With Robertson's help, the Council gained a better understanding of the performance of their estate. We developed proposals of how the estate can be integrated, rationalised and transformed within a 'One Public Estate (OPE) framework, providing Bolton with an optimised, more efficient estate.
A long-term sustainable partnership
Bolton Council, as an early adopter of the Clear Futures partnership, benefits from strategic advice, investment and funding packages, reduced time and cost to develop projects, improved regionally focused supply chain competition and better outcomes for the local community.
Bolton Council's partnership with Clear Futures focuses on developing long-term solutions to sustainability challenges, including sustainable housing, the circular economy and a range of sustainable strategies focussed upon community support and improving social resilience.
Members of Robertson, the Council and Clear Futures collaborate to ensure the success of this partnership at a strategic and delivery level in delivering long term benefits to Bolton.
